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Occupancy Specialist


Occupancy Specialist II

Closing Date: 9/24/17

Job Description 

Under supervision of the Assistant Director of Property Management, maintain database for each assigned subsidized property through the electronic transmission of tenant records (TRACS) from the housing developments. Review and approve Section 8, 236, tax credit, and market tenant certifications to ensure that a tenant’s income does not exceed the applicable income limit for that development. Assist on-site managers in the implementation and interpretation of HUD rules and regulations and in determining tenant eligibility. Review and approve Section 8 HUD vouchers on a monthly basis for assigned developments. Review, correct and process vacancy payments, unpaid rent and tenant damage claims.

Monitor waiting lists to ensure that applicants are housed in the proper sequence. Assist outside agencies in interpreting and implementing HUD rules and regulations in accordance with HUD's 4350.3 handbook. Conduct inspections of tenant files at the property’s location (recertification of Section 8 and 236 tenants) to ensure compliance with program requirements and to verify that tenants are paying the correct rents. Update rent schedules whenever changes occur in either rents or utility allowances. Coordinate and handle special project assignments. Generate written correspondence as required.


Two (2) year college degree; five (5) years of related experience; or any equivalent combination of education and experience that meets the required knowledge, skills and abilities.

Responsible for 5,500 to 6,500 units

Certificates & Licenses Required

No later than the one-year anniversary of the employee's start date; specialists shall have successfully completed an NJHMFA approved CPO (Certified Professional of Occupancy)/Certified Assisted Housing Manager or other equivalent certification course. Upon receipt of certification, specialists must satisfy the continuing education requirements to maintain his/her CPO certification.


Knowledge of HUD rules and regulations governing tenant selection, eligibility, and the certification/recertification requirements, Low-Income Housing Tax Credit Program, HMFA statutes and regulations. Ability to perform and analyze mathematical computations, accurately enter and retrieve computer data, apply complex regulations to varying situations, work independently, organize and accomplish multiple assignments simultaneously under time constraints, drive to properties to conduct tenant file reviews, establish and maintain effective working relationships.

Ability to maintain a positive work atmosphere in an appropriate manner of behavior that ensures cooperation and effective communication with customers, clients, peers and management.


HMFA provides a comprehensive benefit program which includes the following: health, dental and prescription drug plans; vision care; deferred compensation plans; Public Employees' Retirement System (PERS); personal, sick and vacation days; tuition reimbursement and paid holidays. Residency in the State of New Jersey is required of all employees with an agency of the State in accordance with the New Jersey First Act, N.J.S.A. 52:14-7 (L. 2011, Chapter 70).

The NJHMFA is an Equal Opportunity Employer in compliance with all Federal, The NJHMFA is an Equal Opportunity Employer in compliance with all Federal, State and Local Regulations. NJHMFA provides equal employment opportunity to both individuals with veteran status and individuals with disabilities.

Renee Reithel