Pennrose Management Job Opportunities

Pennrose Management Company Job Opportunities

NEW JERSEY

MAINTENANCE TECHNICIAN – Fort Lee, NJ
GENERAL DESCRIPTION
The Maintenance Technician is a technical service employee responsible for independently performing complex repairs, troubleshooting and preventive maintenance chores. The Maintenance Technician is expected to maintain and improve the operating condition, quality, and integrity of all building systems and building finishes, and to implement a system for regular inspection of those systems and finishes. The Maintenance Technician will also provide technical direction to Maintenance Assistants and Janitor/Groundskeepers, as directed by the Site Superintendent and the Manager.

SPECIFIC DUTIES AND RESPONSIBILITIES:
· Provide on-site technical repair, troubleshooting, and preventive maintenance services
· Assists in the supervision and training of Porter/Groundskeepers, Maintenance Assistants and other Maintenance Technicians, as directed.
· Update the site database by logging all data related to daily work orders, inventory use, appliance and equipment replacement, and scheduled preventive maintenance tasks.
· Inspect subcontracted service providers, as directed,
· Maintain tools and equipment in optimum condition.
· Employ standardized diagnostic approaches for common maintenance routines, especially for preventive maintenance and troubleshooting of HVAC systems and electrical circuits.
· Must be available for and able to respond to emergency on call services on a rotational basis.
· Other duties as required to achieve the goals of the Service Co.

SUPERVISION: The Maintenance Technician reports directly to the Site Superintendent.

MINIMUM REQUIREMENTS:
· 3 years maintenance and/or construction experience, 1 year as a full charge maintenance technician is highly desirable.
· Have a basic knowledge of inventory control, preventive maintenance record keeping, and work order record keeping.
· Be able to supervise and assist other maintenance staff.
· Have a basic understanding of the use of diagnostic equipment, e.g. a volt/ohm meter.
· Have a working knowledge of mechanical systems and equipment, especially HVAC systems, hydraulic systems, and electric motors.
· Be able to deal effectively with people, especially residents and site staff.
· Be physically able to perform heavy lifting and rigorous manual duties.
· Have a minimum of a high school diploma; college and/or trade school education is a plus.
· Have valid drivers license, and a reliable vehicle suitable for company use, including insurance coverage for business use.
New employees must pass criminal and drug screening test.
Interested candidates, please email salary requirements and resume to tmccoy@pennrose.com or fax 267.386.8630. EOE

MAINTENANCE TECHNICIAN – Neptune, NJ
GENERAL DESCRIPTION
The Maintenance Technician is a technical service employee responsible for independently performing complex repairs, troubleshooting and preventive maintenance chores. The Maintenance Technician is expected to maintain and improve the operating condition, quality, and integrity of all building systems and building finishes, and to implement a system for regular inspection of those systems and finishes. The Maintenance Technician will also provide technical direction to Maintenance Assistants and Janitor/Groundskeepers, as directed by the Site Superintendent and the Manager.

SPECIFIC DUTIES AND RESPONSIBILITIES:
· Provide on-site technical repair, troubleshooting, and preventive maintenance services
· Assists in the supervision and training of Porter/Groundskeepers, Maintenance Assistants and other Maintenance Technicians, as directed.
· Update the site database by logging all data related to daily work orders, inventory use, appliance and equipment replacement, and scheduled preventive maintenance tasks.
· Inspect subcontracted service providers, as directed,
· Maintain tools and equipment in optimum condition.
· Employ standardized diagnostic approaches for common maintenance routines, especially for preventive maintenance and troubleshooting of HVAC systems and electrical circuits.
· Must be available for and able to respond to emergency on call services on a rotational basis.
· Other duties as required to achieve the goals of the Service Co.

SUPERVISION: The Maintenance Technician reports directly to the Site Superintendent.

MANAGER Lease –Up - Camden, NJ
GENERAL DESCRIPTION
The Manager performs in a leadership capacity for all on-site staff members at the site or sites to which he or she is assigned, and sets the standards for the property or properties. In this capacity, the Manager will ensure that all personnel support the corporate mission, and fully understand their role in achieving established goals. The Manager will mentor on-site staff and will advocate on their behalf to enhance individual performance and insure corporate success while providing excellent service for residents.

SPECIFIC DUTIES AND RESPONSIBILITIES:
The specific responsibilities of the Manager are as follows:
1. Create a supportive and pleasant atmosphere for residents, visitors and employees
2. Maintain compliance with fair housing policies and directives
3. Conduct lease orientation and signing with residents as well as ensure that all proper documentation is submitted in accordance with PMC Policies and Procedures
4. Enforce resident lease requirements
5. Ensure adherence to all Pennrose Management policies and procedures, and compliance with regulatory agency requirements
6. Initiate and respond to all pertinent correspondence
7. Review and approve all purchase orders and invoices to facilitate payment process
8. Oversee continuous inventory of administrative supplies
9. Submit any and all reports on a timely basis, as required
10. Maintain/update vacancy information as required by investors, syndicators and/or monitoring agencies
11. Enable and maintain financial solvency by reducing administrative/maintenance costs and implementing a system for achieving 0% rent delinquency.
12. Achieve and maintain as close to 100% occupancy as possible, including resident selection, retention and the leasing of new and turnover apartments
13. Utilize sound rent collection procedures, including delinquent accounts follow up
14. Make timely rent deposits to the bank, and ensure that proper documentation is submitted in accordance with PMC Policies and procedures
15. Prepare and maintain all applicable fiscal and accounting records/reports required at the site level
16. Supervision of maintenance and administrative staff
17. Conduct weekly site meetings and provide minutes as required
18. Maintain vacation schedule and approve staff vacation requests
19. Re-certifying resident income at least annually in cooperation with Tax Credit Department and all governing agencies
20. With approval of the President, Pennrose Management Company, taking such actions as may be necessary to promptly comply with all requirements affecting the development made by federal, state, county or municipal authorities having jurisdiction over the property
21. Have basic knowledge of all mechanical systems on the property
22. Monitor the progress of work order completion and entry to Maintenance Software Program. Review status of Maintenance Reports on a regular basis
23. In conjunction with Maintenance personnel, walk the grounds daily, and inspect the building(s) at least weekly.
24. Coordinate with maintenance staff to prepare for AUI, and communicate priorities and status to Regional Property Manager
25. Coordinate with the Supportive Services Department to provide residents with services or referrals to other agencies for various services as appropriate
26. Coordinate with the Supportive Services Department to develop special programs or events that will benefit and/or interest the resident population.
27. Develop and implement a system for responding to all residents, including the immediate acknowledgment of complaints with prompt action to correct deficiencies or address concerns
28. Monitor and maintain an adequate health and safety program that provides for such services as fire drills and related emergency procedures, ambulance calls, proper use of apartment equipment, etc.
29. Other duties as may be assigned

TRAINING:
The Manager must successfully complete Safety Training, Customer Satisfaction and Pennrose Operations Manual training during probationary period. Ongoing employment is contingent upon completion of the above. Completion of Fair Housing Training, Tax Credit Training, and/or other HUD mandated training as applicable, and Curb Appeal is required during first year of employment

SUPERVISION:
The Manager reports directly to the Regional Property Manager

All new employees must successfully meet criminal history investigation and drug screening requirements.

Interested candidates, please email salary requirements and resume to tmccoy@pennrose.com or fax 267.386.8630. EOE

SITE SUPERINTENDENT I – Central NJ
GENERAL DESCRIPTION
The Site Superintendent I is a senior supervisory level employee responsible for overseeing all maintenance activities at one site or a portfolio of sites comprising more than 125 apartment units. The Site Superintendent I is expected to improve and standardize the quality of services and products used in the construction and maintenance of Pennrose properties, and to foster new skills development and new employment opportunities for residents and Service Co. staff. The Site Superintendent I provides technical direction to site staff; standardizes diagnostic approaches for troubleshooting and preventative maintenance routines; initiates regular technical training and new employment opportunities for residents; maintains a central database for all service activity, and provides informed input into new construction/rehabilitation projects.

SPECIFIC DUTIES AND RESPONSIBILITIES:
· Assign work and supervise all activities of the site maintenance staff.
· Provide on-site technical assistance and training for site maintenance staff.
· Maintain a work order tracking database to track all in-house work orders, inventory use, product replacement histories, and scheduled preventative maintenance.
· Apply clear specifications for all site procured services and products; organize the purchase of commonly used products, such as cleaning supplies, plumbing fixtures, and appliances; organize the competitive procurement of repetitive contracted services, such as landscaping and carpet installation.
· Supervise subcontracted service providers, including tracking all sub contractor and product vendor authorizations and payments; and documenting work and product quality.
· Establish and implement auditing protocol for tools, equipment, and rotating inventory.
· Assisting in hiring and personnel management; performing formal evaluations.
· Standardize diagnostic approach used for common maintenance routines, especially for preventative maintenance and troubleshooting of HVAC systems and electrical circuits.
· Provides input into design and construction issues.
· Directly performs all maintenance duties as required.
· Other duties as required to achieve the goals of the Service Co.

SUPERVISION:
The Site Superintendent I reports directly to the Site Manager.

MINIMUM REQUIREMENTS:
· 6 years maintenance and/or construction experience with at least 3 years as a full charge maintenance superintendent; supervisory experience is highly desirable.
· Have a working knowledge of maintenance organization systems, include inventory control, preventative maintenance record keeping ,and work order record keeping.
· Be able to supervise, encourage, support, and discipline maintenance staff.
· Be technically proficient in the use of diagnostic equipment, especially a volt/ohm meter.
· Have a working knowledge of mechanical systems and equipment, especially HVAC systems, hydraulic systems, and electric motors.
· Have a working knowledge of basic building science, especially moisture migration and energy efficiency.
· Be able to deal effectively with people, especially residents and site staff.
· Be physically able to perform heavy lifting and rigorous manual duties.
· Have a minimum of a high school diploma; college and/or trade school education is a plus.
· Have valid drivers license, and a reliable vehicle suitable for company use, including insurance coverage for business use.
New employees must pass criminal and drug screening test.

Interested candidates, please email salary requirements and resume to tmccoy@pennrose.com or fax 267.386.8630. EOE

Tax Credit Specialist – New Jersey
General Description:
The Tax Credit Specialist is responsible for assuring compliance to the procedures and regulations pursuant to the Low Income Housing Tax Credit (LIHTC) Program.

Specific Duties and Responsibilities:
The Tax Credit Specialist is responsible for the following specific duties:
1. Following through on the implementation of procedures that comply with any new requirements or regulatory changes that impact the LIHTC program.
2. Maintaining relationships with investors and regulators.
3. In conjunction with management staff, ensuring that sites are prepared for site visits and audits by investors and regulators, and when necessary be in attendance for the site visits and audits.
4. Preparing responses to any audit findings or concerns when necessary.
5. Preparing and submitting the annual tax credit reports with specific focus on the accuracy of Rental Schedules.
6. Attending and assisting in training that is offered for management staff on the requirements of the LIHTC program and on in-house procedures regarding same.
7. Processing all move-in files and recertifications within their portfolio and following up with management staff to assure that corrections are made.
8. Performing duties that the Director of Compliance and the Senior Tax Credit Specialist deem necessary.
9. To help assist and complete rent-ups in a timely manner.
10. Assist with any and all other assigned duties.

Supervision:
The Tax Credit Specialist reports to the Senior Tax Credit Specialist.

Interested candidates, please email salary requirements and resume to tmccoy@pennrose.com or fax 267.386.8630. EOE

PENNSYLVANIA

DIRECTOR OF MAINTENANCE – Philadelphia Office
GENERAL DESCRIPTION
The Director of Maintenance is an executive staff position reporting to the President. The employee is responsible for all maintenance and capital improvement activities in the Pennrose Management Company (PMC) portfolio of housing and mixed-use developments. The Director of Maintenance is expected to lead, organize, improve and standardize the quality of services and products used in the maintenance of properties within the portfolio. He/She is called upon to develop and foster new skills in all maintenance employees, especially those who enter at the lowest job classes, and to promote new employment opportunities for residents of the Pennrose-managed developments. The Director of Maintenance is also expected to provide expert technical direction to maintenance managers, regional and site maintenance staff; to standardize diagnostic approaches for troubleshooting and preventative maintenance routines; and to initiate regular technical training. The Director of maintenance will implement, maintain, and improve eServisys®, Pennrose’s central work order/purchase order database, and provide informed input into the design and construction process for all new Pennrose developments.

DUTIES AND RESPONSIBILITIES
- Be a leader and chief advocate for all maintenance staff.
- Provide broad company wide technical assistance, as well as project specific direction when necessary, and to organize and implement ongoing training and advancement opportunities for site maintenance staff.
·- Work with PMC IT staff to improve and maintain work order tracking database; to assemble and disseminate regular reporting on all work orders, revealing elapsed times for each type of repair, product replacement histories, scheduled preventative maintenance.
· Help to develop and implement clear specifications for all site procured services and products; organize the purchase of commonly used products; organize the competitive procurement of repetitive contracted services.
· Oversee the supervision of subcontracted service providers; tracking all sub contractor and product vendor authorizations and payments, and documenting work and product quality.
· Coordinate and oversee construction contracts and maintenance efforts related to insurance claims. Communicate with other Pennrose Personnel, Regulatory Agencies and the Insurance Adjuster regarding status or progress of claims. The Director of Maintenance will review the Proof of Loss Statements and advise the Vice President of Administration regarding accuracy of Statements. Once approved, statements will be signed by the Chief Financial Officer, notarized and submitted to the insurance carrier for further processing.
· Establish and implement inventory and contracting auditing protocol for all purchases.
· Establish along with the PMC recruiter, hiring and personnel management protocols for maintenance staff, and oversee the effective use of the formal evaluation process.
· Standardize diagnostic approach used for common maintenance routines, especially for preventative maintenance and troubleshooting of HVAC systems and electrical circuits.
· Along with PMC Training Department, implement a training and certification process; establish measurable benchmarks for technical proficiency.
· Act as the chief PMC liaison to Pennrose Properties LLC and Pennrose Service Company for design and construction of new developments.
· Other duties as required to achieve the goals of Pennrose.

SUPERVISION: The Director of Maintenance reports directly to the President of PMC.

MINIMUM REQUIREMENTS
· 15 years maintenance and/or construction experience with at least 7 years as a full charge Maintenance Manager or Service Manager.
· Have a working knowledge of maintenance organization systems, include inventory control, preventative maintenance record keeping, and work order record keeping.
· Be able to lead, supervise, encourage, support, and discipline maintenance managers and line staff.
· Be technically proficient in the use of diagnostic equipment such a manometer, flow hood, electrical testers, CO detector, temperature measuring equipment, etc.
· Have a working knowledge of mechanical and HVAC systems, and a thorough understanding of building science, especially moisture migration and energy efficiency.
· Be able to deal effectively with people.
· Diploma from an accredited four-year college or university; or the equivalent construction experience.
· Have valid drivers license, and a reliable vehicle suitable for company use, including insurance coverage for business use.
Note that all new employees must pass criminal and drug screening test.

Interested candidates, please email salary requirements and resume to tmccoy@pennrose.com or fax 267.386.8630. EOE

DIRECTOR OF OPERATIONS – Philadelphia Office
GENERAL DESCRIPTION:
The Director of Operations is a support to the Vice President of Operations and President of Pennrose Management Company. The general responsibilities include the supervision of employees as well as oversight of the administrative and physical maintenance of the properties under his/her jurisdiction in accordance with established company policies and procedures.

SPECIFIC DUTIES AND RESPONSIBILITIES:
1. Assist in the review, development and implementation of company policies and procedures.
2. Provide supervision, guidance and direction to Regional Property Managers.
3. Act as a liaison with local, state and federal, housing authorities and agencies.
4. Assist in coordination of training and staff development
5. Review and submit approvals for purchases and/or contractual services for sites on the Watched List
6. Conduct weekly conference calls with staff and maintain the Vacant Unit Watchlist
7. Periodically work with Vice President and subordinate staff to arbitrate personnel issues.
8. Assist in determining staffing levels, hiring and training of staff.
9. Conduct regular site visits to evaluate the progress and/or needs of properties within the portfolio
10. Analyze specific problems, advise on solutions and monitor the outcome and conclusion.
11. Along with the Director of Maintenance, review and forward contracts with comments to Vice President of Operations.
12. Provide input to Training Director for ongoing training for site staff regarding program changes and Pennrose Management Company Polices and Procedures.
13. Review and approve all expenditures per stipulated amount.
14. Coordinate marketing strategies through the PMC Marketing Director.
15. Monitor apartment turnover to insure that vacancies are filled as quickly as possible.
16. Advise Regional Property Manager of appropriate contacts for difficult management issues
17. Monitor financial operations (MOR, receivables, payable) to insure compliance with the budget.
18. Develop as needed strategic plans for enhanced performance within the portfolio
19. Assist in the preparation of the Annual Operating Budget and review of Monthly Operating Reports and Variance Reports
20. Act as liaison between Vice President of Operations and Regional Property Managers.
21. Participate in pertinent meetings involving building/property concerns.
22. Along with the Compliance Department, ensure Tax Credit Compliance
23. Perform regular staff evaluations and coordinate staffing vacancies/personnel issues with The Human Resource Department.
24. Set the overall tone for the portfolio.
25. Conduct regular meetings with staff and be available for management meetings with Vice President/and/or Executive Team.
26. All other duties and responsibilities as assigned.

SUPERVISION: The Director of Operations reports directly to The Vice President of Operations.

Note that all new employees must pass criminal and drug screening test.

Interested candidates, please email salary requirements and resume to tmccoy@pennrose.com or fax 267.386.8630. EOE

MAINTENANCE TECHNICIAN – McKees Rocks, PA
GENERAL DESCRIPTION
The Maintenance Technician is a technical service employee responsible for independently performing complex repairs, troubleshooting and preventive maintenance chores. The Maintenance Technician is expected to maintain and improve the operating condition, quality, and integrity of all building systems and building finishes, and to implement a system for regular inspection of those systems and finishes. The Maintenance Technician will also provide technical direction to Maintenance Assistants and Janitor/Groundskeepers, as directed by the Site Superintendent and the Manager.

SUPERVISION: The Maintenance Technician reports directly to the Site Superintendent.

PORTER/GROUNDSKEEPER - Pittsburgh, PA
GENERAL DESCRIPTION
The Porter/Groundskeeper is an entry-level maintenance staff person responsible for the general upkeep and cleaning of the grounds and common interior spaces.

SPECIFIC DUTIES AND RESPONSIBILITIES:
· Keeping lawn areas trimmed as necessary to a length not shorter than 3 inches.
· Keeping flower beds free of weeds, dead flowers and debris.
· Watering flowers, shrubs and lawn on a regular basis.
· Picking up debris such as papers, etc. from parking areas, sidewalks and ramps.
· Hosing sidewalks and parking areas as needed.
· Vacuuming, dusting, buffing, and washing of hallways, lobbies and other common interior areas, including elevator cars and stairwells.
· Shampooing carpets.
· Cleaning bath and kitchen fixtures.
· Cleaning kitchen appliances.
· Washing tile floors, walls, windows and all surfaces in vacant apartment.
· Emptying trash receptacles.
· Must be available for and able to respond to emergency on call services on a rotational basis.
· Any other duties as assigned by Site Superintendent or Manager.

SUPERVISION: The Porter/Groundskeeper is directly responsible to the Site Superintendent, but may work under the supervision of the Maintenance Technician for specific chores, as directed by the Site Superintendent or the Manager.

MINIMUM REQUIREMENTS:
· VoTech training or 1 year general maintenance experience
· Knowledge of basic grounds care tools and machinery
· Ability to work independently
· Ability to respond to directives
· Willingness to work overtime to resolve emergencies
· Be able to deal effectively with people, especially residents and site staff.
· Be physically able to perform heavy lifting and rigorous manual duties.
· A high school diploma is a plus.

New employees must pass criminal and drug screening test.
Interested candidates, please email salary requirements and resume to tmccoy@pennrose.com or fax 267.386.8630. EOE

Office Assistant – Part Time - Hershey, PA
GENERAL DESCRIPTION
The Assistant Manager is often the initial contact person for those visiting or calling the site. As such, he or she has a unique opportunity and responsibility to make a positive and lasting first impression. The Assistant Manager acts as secretary, receptionist and leasing clerk for the property. He or she must be generally familiar with every aspect of the site's policies and procedures and support the manager in all matters relating to property management. In the Manager’s absence, the Assistant Manager will assume the Manager’s responsibilities and act on his or her behalf.

SPECIFIC DUTIES AND RESPONSIBILITIES:
The specific duties for which the Assistant Manager is responsible are as follows:
1. Collecting rents, preparing receipts and bank rental deposits
2. Preparing all correspondence, including but not limited to: leases, notifications, newsletters, etc.
3. Receiving and distributing incoming mail and preparing outgoing mail
4. Daily filing of all correspondence
5. Generating, maintaining and updating resident files, waiting lists, various reports as required
6. Interviewing applicants, preparing and sending necessary forms for income verification and generally processing applications for residency.
7. Copying and distributing office forms, literature, notifications etc.
8. Keeping inventory of office supplies, and obtain approval for ordering required office supplies as necessary
9. Responsible for daily operations in the Manager’s absence
10. Assisting the Manager with the annual recertification of each resident
11. Entering completed work orders into system as assigned
12. Assisting the Manager with resident program activities
13. Other duties as assigned.

TRAINING:
Successful completion of Safety Training, Customer Satisfaction and Pennrose Operations Manual during probationary period. Full time employment is contingent upon the completion of the above. Completion of Fair Housing Training, Tax Credit Compliance Training, Telephone Techniques Training, and Curb Appeal Training during first year of employment.

SUPERVISION: The Assistant Manager reports directly to the Manager.

All new employees must successfully meet criminal history investigation and drug screening requirements.
Interested candidates, please email salary requirements and resume to tmccoy@pennrose.com or fax 267.386.8630. EOE

DIRECTOR OF SUPPORTIVE SERVICES – Harrisburg, PA
GENERAL DESCRIPTION
The Director of Supportive Services is responsible for developing, monitoring and overseeing supportive service programs that address social and recreational needs in fulfillment of Pennrose Management Company’s mission of establishing a sense of community and promoting an enhanced quality of living for our residents.

SPECIFIC DUTIES AND RESPONSIBILITIES:
1. Direct supervision of, conducting regular periodic meetings with and ongoing evaluation of supportive service staff, policies and procedures.
2. Coordinate the development and implementation of supportive service plans and delivery of services at all properties within the Company’s portfolio and their ongoing review and assessment.
3. Identifying, developing and maintaining networks of existing community based supportive and social service agencies for all properties and dissemination of information to site administrative and supportive services staff.
4. Direct the preparation of supportive service plans for sites under development as part of the funding application process, to include securing the assistance of existing community based supportive and social service agencies in the delivery of services.
5. After initial marketing and lease-up of new properties is completed, working with Site Manager, Supportive Service Coordinator, CHA CSS Coordinator, the Family Advocacy Program, community based supportive service and social service agencies, and residents to ensure implementation of services that are needed and desired by the residents. Ensuring that services are consistent with the service plan provided with the funding application(s).
6. Interfacing with and support of CHA’s Deputy Director for Planning and Program Development, PMC’s Vice President of Operations and Department Heads and ongoing dialogue in the review, development and implementation of supportive service plans, policies and procedures in order to assure that they are at all times current and effective.
7. Seeking out and directing the preparation of grant applications from local, state, federal and private agencies, organizations and foundations to fund service programs, equipment for programs (i.e. computer learning centers), and administrative and overhead costs.
8. Providing technical assistance to residents’ councils including organization, training, identification of program funding availability and program development and implementation.
9. Coordinating activities and communications with Company affiliates as they relate to supportive services, to include making presentations with respect to new development opportunities and representing Pennrose Management Company on committees and at conferences.
10. Responsibility for monitoring and maintaining compliance of supportive service programs with various funding requirements (e.g. Low Income Housing Tax Credit Program) as it relates to supportive services.
11. Other duties and responsibilities as assigned.

SUPERVISION:
The Director of Supportive Services reports directly to the Vice President of Operations of Pennrose Management Company with respect to matters directly affecting existing properties and to the President of Pennrose Management Company for all other matters.

New employees must pass criminal and drug screening test.

Interested candidates, please email salary requirements and resume to tmccoy@pennrose.com or fax 267.386.8630. EOE

Tax Credit Specialist – Ohio and Pittsburgh
General Description:
The Tax Credit Specialist is responsible for assuring compliance to the procedures and regulations pursuant to the Low Income Housing Tax Credit (LIHTC) Program.

Supervision:
The Tax Credit Specialist reports to the Senior Tax Credit Specialist.

Interested candidates, please email salary requirements and resume to tmccoy@pennrose.com or fax 267.386.8630. EOE

OHIO

Office Assistant – Part Time Temp - Youngstown, OH
GENERAL DESCRIPTION
The Assistant Manager is often the initial contact person for those visiting or calling the site. As such, he or she has a unique opportunity and responsibility to make a positive and lasting first impression. The Assistant Manager acts as secretary, receptionist and leasing clerk for the property. He or she must be generally familiar with every aspect of the site's policies and procedures and support the manager in all matters relating to property management. In the Manager’s absence, the Assistant Manager will assume the Manager’s responsibilities and act on his or her behalf.

SPECIFIC DUTIES AND RESPONSIBILITIES:
The specific duties for which the Assistant Manager is responsible are as follows:
1. Collecting rents, preparing receipts and bank rental deposits
2. Preparing all correspondence, including but not limited to: leases, notifications, newsletters, etc.
3. Receiving and distributing incoming mail and preparing outgoing mail
4. Daily filing of all correspondence
5. Generating, maintaining and updating resident files, waiting lists, various reports as required
6. Interviewing applicants, preparing and sending necessary forms for income verification and generally processing applications for residency.
7. Copying and distributing office forms, literature, notifications etc.
8. Keeping inventory of office supplies, and obtain approval for ordering required office supplies as necessary
9. Responsible for daily operations in the Manager’s absence
10. Assisting the Manager with the annual recertification of each resident
11. Entering completed work orders into system as assigned
12. Assisting the Manager with resident program activities
13. Other duties as assigned.

SUPERVISION:
The Assistant Manager reports directly to the Manager.

Supervision:
The Tax Credit Specialist reports to the Senior Tax Credit Specialist.

Interested candidates, please email salary requirements and resume to tmccoy@pennrose.com or fax 267.386.8630. EOE

NEW YORK

MANAGER- Poughkeepsie, NY
GENERAL DESCRIPTION
The Manager performs in a leadership capacity for all on-site staff members at the site or sites to which he or she is assigned, and sets the standards for the property or properties. In this capacity, the Manager will ensure that all personnel support the corporate mission, and fully understand their role in achieving established goals. The Manager will mentor on-site staff and will advocate on their behalf to enhance individual performance and insure corporate success while providing excellent service for residents.

SPECIFIC DUTIES AND RESPONSIBILITIES:
The specific responsibilities of the Manager are as follows:
1. Create a supportive and pleasant atmosphere for residents, visitors and employees
2. Maintain compliance with fair housing policies and directives
3. Conduct lease orientation and signing with residents as well as ensure that all proper documentation is submitted in accordance with PMC Policies and Procedures
4. Enforce resident lease requirements
5. Ensure adherence to all Pennrose Management policies and procedures, and compliance with regulatory agency requirements
6. Initiate and respond to all pertinent correspondence
7. Review and approve all purchase orders and invoices to facilitate payment process
8. Oversee continuous inventory of administrative supplies
9. Submit any and all reports on a timely basis, as required
10. Maintain/update vacancy information as required by investors, syndicators and/or monitoring agencies
11. Enable and maintain financial solvency by reducing administrative/maintenance costs and implementing a system for achieving 0% rent delinquency.
12. Achieve and maintain as close to 100% occupancy as possible, including resident selection, retention and the leasing of new and turnover apartments
13. Utilize sound rent collection procedures, including delinquent accounts follow up
14. Make timely rent deposits to the bank, and ensure that proper documentation is submitted in accordance with PMC Policies and procedures
15. Prepare and maintain all applicable fiscal and accounting records/reports required at the site level
16. Supervision of maintenance and administrative staff
17. Conduct weekly site meetings and provide minutes as required
18. Maintain vacation schedule and approve staff vacation requests
19. Re-certifying resident income at least annually in cooperation with Tax Credit Department and all governing agencies
20. With approval of the President, Pennrose Management Company, taking such actions as may be necessary to promptly comply with all requirements affecting the development made by federal, state, county or municipal authorities having jurisdiction over the property
21. Have basic knowledge of all mechanical systems on the property
22. Monitor the progress of work order completion and entry to Maintenance Software Program. Review status of Maintenance Reports on a regular basis
23. In conjunction with Maintenance personnel, walk the grounds daily, and inspect the building(s) at least weekly.
24. Coordinate with maintenance staff to prepare for AUI, and communicate priorities and status to Regional Property Manager
25. Coordinate with the Supportive Services Department to provide residents with services or referrals to other agencies for various services as appropriate
26. Coordinate with the Supportive Services Department to develop special programs or events that will benefit and/or interest the resident population.
27. Develop and implement a system for responding to all residents, including the immediate acknowledgment of complaints with prompt action to correct deficiencies or address concerns
28. Monitor and maintain an adequate health and safety program that provides for such services as fire drills and related emergency procedures, ambulance calls, proper use of apartment equipment, etc.
29. Other duties as may be assigned

TRAINING:
The Manager must successfully complete Safety Training, Customer Satisfaction and Pennrose Operations Manual training during probationary period. Ongoing employment is contingent upon completion of the above. Completion of Fair Housing Training, Tax Credit Training, and/or other HUD mandated training as applicable, and Curb Appeal is required during first year of employment

SUPERVISION:
The Manager reports directly to the Regional Property Manager

All new employees must successfully meet criminal history investigation and drug screening requirements.

Interested candidates, please email salary requirements and resume to tmccoy@pennrose.com or fax 267.386.8630. EOE

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